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Patent Legal Secretary

Lowenstein Sandler

Palo Alto, California 94301
Job Type:
Job Status:
Full Time
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Job Details

Lowenstein Sandler Law Firm is expanding, has a collaborative culture that encourages initiative and provides outstanding client service at all times.   The Firm is committed to career development and offers programs that address both personal and professional development goals.   Employees are given opportunities to provide community service throughout the year and offered an array of benefits such as Medical, Dental, 401K and a Profit Sharing Plan.
We are seeking a candidate who has demonstrated drive, dedication, professionalism and a positive attitude. The Legal Secretary's role is to provide administrative support to assigned firm personnel; assist and relieve attorneys and other personnel of administrative and clerical work by performing essential duties and responsibilities which include the following:

Essential Job Requirements:
• Ability to prepare new patent applications for filing, including provisional, non-provisional, CON, DIV, CIP, §371 Request for Continued applications and all related documents.
• Assist with preparing reporting communications for the attorney to the client.
• Ability to prepare responses and/or amendments to Office Actions.
• Ability to prepare formal documents, obtain appropriate signature and follow-up as needed.
• Ability to learn to upload documents to the client’s database in a timely manner.
• Ability to learn to review issued patents and prepare Certificates of Correction, as directed.
• Ability to learn to prepare an IDS or Supplemental Disclosure.
• Ability to learn to maintain reference citations, including updating Excel spreadsheet or computer database.
• Ability to learn to review the attorney’s docket, provide updated information to the docket staff and reconcile the docket as directed.
• Print hard copy emails and document and place in corresponding file jacket.
• Answer telephones for attorneys, as well as others in a professional manner; take messages and forward calls to appropriate parties.

Office Location:
Palo Alto, California
Schedule: Full-Time, Monday-Friday, 9:00 AM – 5:30 PM
Amount of Travel Required: None

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee. 

Lowenstein Sandler is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler as a result of the referral.

Lowenstein Sandler is an equal opportunity employer. 


The Ideal Candidate:
• 3+ years of experience in patent prosecution within a law firm setting required. Bachelor’s degree is a plus.
• Provide good client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with legal staff, peers and administrators, as well as when interacting by phone or in person with the firm's clients and external contacts.
• Familiarity with CFR, MPEP and other patent-related laws and regulations.
• Familiarity with reviewing and reconciling a patent docket.
• Basic knowledge of Patent Application Information retrieval System (Private PAIR ), Electronic Filing System ( EFS),  Electronic Patent Assignment System (EPAS).
• Basic knowledge of Microsoft Word, Outlook, Excel, docket software, database management and contact management.

Lowenstein Sandler is a national law firm with more than 275 lawyers in New York, Palo Alto, New Jersey, Utah, and Washington, D.C.

We have built a reputation for pursuing every matter with creativity and passion. Our lawyers are guided by four core values:

  • An intense devotion to client service

  • An entrepreneurial approach to finding solutions

  • The ability to anticipate rather than just respond to client needs

  • Strong relationships based on mutual trust with our colleagues, our clients and our community


The firm represents leaders in virtually every sector of the global economy, with particular emphasis on investment funds, life sciences, and technology. Recognized for its entrepreneurial spirit and high standard of client service, the firm is committed to the interests of its clients, colleagues, and communities.

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