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Litigation Secretary

Manion Gaynor & Manning LLP

San Francisco, California 94105
Job Type:
Job Status:
Full Time
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Manion Gaynor & Manning LLP
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Job Details

Manion Gaynor & Manning LLP is a dynamic and growing national litigation firm, built on the core principles of innovative, responsive legal counsel and an unwavering commitment to excellence in client service. With fully integrated offices in Boston, San Francisco, Walnut Creek, Los Angeles, Irvine, Miami, Wilmington, New Orleans, Hattiesburg, Lake Charles, and Providence, we are leaders in a broad variety of practice areas including complex commercial and products/tort litigation, employment litigation, food-borne illness, consumer fraud class actions, bankruptcy litigation, and professional liability.

Manion Gaynor & Manning LLP is seeking an experienced Litigation Secretary for its San Francisco office. A background in products liability, personal injury, or insurance defense is preferred.

Primary Responsibilities (but not limited to):

  • Formatting briefs, motions, pleadings, correspondences and other legal documents.
  • Generating TOC/TOA’s
  • Full working knowledge of Styles and Text Mark-up within MS Word
  • Filing of legal documents with state and federal courts (e-filing knowledge is a must).
  • Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
  • Updating and maintaining client files.
  • Maintaining attorney calendars through Outlook and CompuLaw (i.e. scheduling appointments, calendaring due dates, etc.).
  • Preparing discovery documents, including interrogatories, requests for admissions, and requests for production
  • Assistance with scheduling depositions with multiple parties, including the attorney, clients, opposing counsel and court reporters
  • Scheduling and managing CourtCall
  • Creating trial, motion and discovery binders, including indexes
  • Gathering and organizing exhibits
  • Organize and coordinate travel arrangements for assigned attorneys.
  • Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable.
  • Preparing attorney reimbursements and mileage.
  • Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
  • Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
  • Assist in the timely submission of conflict checks.

Minimum Qualifications

  • Minimum of a high school diploma required (College degree is preferred, but not required).
  • Minimum of three years of demonstrated experience as a litigation secretary.

**Agency resumes not being accepted at this time.**

Our firm is an equal opportunity employer. As such, it adheres to an employment policy which prohibits discriminatory practices or harassment against applicants or employees based on race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity or expression, genetic information, pregnancy or pregnancy-related medical conditions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodations) or qualified Vietnam-era, disabled, recently separated or other protected veteran status.

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