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Legal Secretary

Manion Gaynor & Manning LLP

New Orleans, Louisiana 70130
Job Type:
Job Status:
Full Time
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Job Details

Manion Gaynor & Manning LLP is a dynamic and growing national litigation firm, built on the core principles of innovative, responsive legal counsel and an unwavering commitment to excellence in client service. With fully integrated offices in Boston, San Francisco, Walnut Creek, Los Angeles, Irvine, Miami, Wilmington, New Orleans, Hattiesburg, Lake Charles, and Providence, we are leaders in a broad variety of practice areas including complex commercial and products/tort litigation, employment litigation, food-borne illness, consumer fraud class actions, bankruptcy litigation, and professional liability.

Manion Gaynor & Manning LLP is seeking an experienced Legal Secretary to assist several attorneys in its New Orleans office in handling Complex Litigation matters.

Primary Responsibilities:

  • Formatting briefs, pleadings, correspondences and other legal documents.
  • Filing of legal documents with state and federal courts (e-filing knowledge is a must).
  • Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
  • Updating and maintaining client files.
  • Maintaining attorney calendars through Outlook (i.e. scheduling appointments, calendaring due dates, etc.).
  • Organize and coordinate travel arrangements for assigned attorneys.
  • Accurately enter, review and revise timekeeper timesheets including consistent identification of litigation codes, when applicable.
  • Preparing attorney reimbursements and mileage.
  • Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief.
  • Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting.
  • Assist in the timely submission of conflict checks.

Personal Attributes:

  • Possesses a strong understanding and abides by the policies and procedures of the firm
  • Flexible and willing to pitch in wherever needed.
  • Demonstrates a positive attitude and is approachable.
  • Adapts well to fluctuations in workload and changes in responsibilities.
  • Able to work in highly-stress situations with a very demanding case load.
  • Presents written communications that are concise and accurate.
  • Exhibits confident and professional verbal communication skills.
  • Effectively communicates with clients and vendors.
  • Answers questions clearly and thoroughly.
  • Is a problem solver.

Skills and Abilities:

  • Lexis Nexis, Pacer, Word, Outlook, PowerPoint, DropBox, and Excel. (Aderant knowledge is a plus.)
  • Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
  • Communication: Possess excellent verbal and written communication skills.
  • Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
  • Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
  • Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
  • Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.

Minimum Qualifications:

  • Minimum of a high school diploma required (College degree is preferred, but not required).
  • Minimum of five years of experience as a legal secretary in required areas of Complex Litigation.

**Agency resumes not being accepted at this time.**

Our firm is an equal opportunity employer. As such, it adheres to an employment policy which prohibits discriminatory practices or harassment against applicants or employees based on race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity or expression, genetic information, pregnancy or pregnancy-related medical conditions, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodations) or qualified Vietnam-era, disabled, recently separated or other protected veteran status.

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