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Corporate Legal Secretary

Lowenstein Sandler


Location:
New York, New York 10020
Date:
06/26/2017
2017-06-262017-07-26
Job Type:
Other
Job Status:
Full Time
Categories:
  • Mergers and Acquisitions
Lowenstein Sandler
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Job Details

Lowenstein Sandler Law Firm is expanding, has a collaborative culture that encourages initiative and provides outstanding client service at all times.   The Firm is committed to career development and offers programs that address both personal and professional development goals.   Employees are given opportunities to provide community service throughout the year and offered an array of benefits such as Medical, Dental, 401K and a Profit Sharing Plan.
 
We are seeking a candidate who has demonstrated drive, dedication, professionalism and a positive attitude. The Corporate Legal Secretary’s responsibilities include everything from troubleshooting, creating and editing complex documents, spreadsheets and presentations, submitting specialized conflicts, entering attorney time, creating zip files, converting documents from Word to PDF and proofreading, to transcribing tapes into letters, and reports. 

Essential Job Requirements:
• Create, revise and format complex legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines.
• Troubleshoot documents.  Answer questions and provide technical help when required.
• Proofread work for accuracy prior to routing or returning to attorneys/employees.
• Provide secretarial support to attorneys as requested, including answering phones, time entry, scanning, PDF'ing documents, copying, faxing and other clerical duties as required.
• Transcribe tapes into letters, reports, marketing
• Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys' requirements.
• Remind attorneys of deadlines for filings, Federal Express packages, etc.
• Maintain contact lists for client matters.
• Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site.
• Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing.
• Provide coverage to other attorneys in section when assigned secretaries are out of office or when workflow requires/permits.

Office Location: New York, NY
Schedule: Full-time, Monday – Friday, 9:30am – 5:30pm
Amount of Travel Required: 0

Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee. 

Lowenstein Sandler is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler as a result of the referral.

Lowenstein Sandler is an equal opportunity employer. 

Requirements

The Ideal Candidate:
• Minimum of 3+ years work experience as a Corporate Legal Secretary in a law firm is required.
• Ability to function effectively in stressful situations; exhibit professional maturity.
• Excellent organizational skills and ability to multi-task.
• Ability to problem solve and arrange workload in order of importance to meet deadlines.
• Ability to work effectively within a team and independently, as workflow dictates.
• Advanced Microsoft Word 2010 skills including Styles, Softwise Macro and Number Suite, TOA and TOC.
• Advanced Excel and Powerpoint; using Powerpoint to create webinar presentations desirable.
• Proficiency with .pdf Docs, FileSite/Interwoven Document Management Systems, Microsoft Outlook and CMS Time Entry.

Lowenstein Sandler is a national law firm with more than 275 lawyers in New York, Palo Alto, New Jersey, Utah, and Washington, D.C.

We have built a reputation for pursuing every matter with creativity and passion. Our lawyers are guided by four core values:

  • An intense devotion to client service

  • An entrepreneurial approach to finding solutions

  • The ability to anticipate rather than just respond to client needs

  • Strong relationships based on mutual trust with our colleagues, our clients and our community

 

The firm represents leaders in virtually every sector of the global economy, with particular emphasis on investment funds, life sciences, and technology. Recognized for its entrepreneurial spirit and high standard of client service, the firm is committed to the interests of its clients, colleagues, and communities.

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